Director of Finance and Operations

Location: Portland, OR
Date Posted: 07-05-2014

Director of Finance and Operations

Are you ready to contribute your operations and finance know-how as part of a committed and collaborate team? Headquartered in Portland, Oregon, with regional offices throughout the U.S., the Xerces Society is seeking an inspired leader to manage day-to-day operations while providing strategic planning in areas of finance, human resources and organizational growth in alignment with the organization’s mission. If you have a history of demonstrated success in a non-profit environment, appreciate an inclusive and collaborate approach to leadership, and have a talent for juggling a variety of priorities in a growing organization, this may be an ideal fit for you.

Established in 1971, the Xerces Society is a nonprofit organization committed to protecting wildlife through the conservation of invertebrates and their habitat. Butterflies, dragonflies, beetles, worms, starfish, mussels, and crabs are but a few of the millions of invertebrates at the heart of a healthy environment. The Xerces Society produces ground-breaking publications on insect conservation, trains thousands of farmers and land managers to protect and manage habitat for beneficial insects, and raises awareness about the invertebrates of forests, prairies, deserts, creeks, wetlands, and oceans. At the forefront of invertebrate protection, the Xerces Society harnesses the knowledge of scientists and the enthusiasm of local citizens to implement conservation and education programs.

Compensation: $60 - $90k per year (commensurate with experience)


Financial Oversight:

  • Work with the Executive Director, the board and other colleagues on financial investment options, long term financial goals, and additional funding-related matters.
  • Collaborate in development and maintenance of organizational budget and projections.
  • Prepare financial reports for the board and co-coordinate board agenda and items.
  • Oversee annual audit.

Policy Development/Compliance:

  • Work with management to establish and maintain financial, governance, and funding policies.
  • Structure, implement, and maintain internal control policies (document retention and organization, information system security, etc.).
  • Implement systems and processes to increase operating efficiencies and enable tracking of goals.
  • Evaluate and administer risk management and insurance policies.

Human Resources:

  • Oversee compliance with all federal, state and city employment regulations, payroll operations, unemployment insurance, pension plans, and other employee benefits.
  • Partner with ED and others on organizational analysis, development, staffing needs, and compensation and performance review practices.
  • Administration of office policy and personnel manual revisions and updates.
  • Coordinate with relevant staff on administration of employee benefit programs, including health, disability, and dental insurance.


  • Oversight of utility contracts, lease agreements, database packages, different subscriptions.
  • Provide input and comparisons and lead decision making and delegating in contractual negotiations.
  • Evaluate IT technology needs and coordinate with consultants and vendors based on an understanding of needs and opportunities. 
  • Work with management and Grants and Contracts Assistant on revising and maintaining internal contract templates, managing risk associated with contractual agreements, and developing a procurement process that meets federal contracting requirements.


  • Supervise the Financial Manager, Accounting/HR Associate, Executive Assistant and Administrative Assistant/Receptionist.
  • Work closely with all staff to increase efficiency and maximize resources and opportunities.

Requirements & Qualifications:

  • 5+ years of senior level management experience in the areas of nonprofit operations and/or finance
  • Bachelors and/or Master’s degree in relevant discipline required and certification in areas of Human Resources, Accounting or non-profit management preferred but not required
  • Ability to coordinate administration and finance functions effectively and efficiently
  • Demonstrated understanding of relationships between program function and financial management
  • Strong organizational and negotiating skills
  • High level of integrity and professionalism
  • Experience implementing process improvements, including creating systems and procedures and measuring and maintaining accountability for results
  • Excellent verbal and written communication skills, including the ability to simplify the complex and deliver financial and technological information in a manner that is easy for others to understand
  • Engage effectively with a diversity of individuals from the board, staff and partners 
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