Administrative Assistant

Location: Vancouver, WA

Retail Imaging Management Group - Administrative Assistant

  • Optional and affordable medical, dental, and vision benefits.
  • Excellent paid time off benefits including vacation, sick, and holiday pay.  
  • Pay dependent upon experience, up to $15.00/hour.
  • Work in a supportive environment with engaged colleagues and management.

This position will be tasked with providing administrative support to various departments and management team members in a way that strengthens efficiencies and supports business needs.

To be successful in this position, the Administrative Assistant must:  
  • Possess an appropriate level of experience in a similar role; experience will depend on candidate’s learning curve and ability to adapt.
  • Possess high school diploma or equivalent; preferred A.A./A.S in Business Administration or related field.
  • Utilize working knowledge of Microsoft Office Suite and web based programs.
  • Utilize strong critical thinking and problem solving skills.
  • Possess strong written and verbal communication skills, which includes the ability to adapt communication and work style to best fit situation and audience.                
  • Proactively seek out relevant information to ensure recommendations and/or requests support companywide goals.
  • Maintain a solution oriented approach.
  • Utilize active listening skills with direct reports, colleagues, and management team members to mitigate conflict, gain trust, and confidence, and improve operational efficiency.
  • Effectively adapt to changes in priorities, deadlines, policies, or practices, whether the change is at RIMG, or with those RIMG provides services to.   
  • Actively contribute to continuous improvement, business objectives, and product/service evolution.
  • Behave in a manner that supports RIMG’s core values and represents the company in the best possible light.
  • Exemplify professionalism and a sincere concern for contributing to the success of our clients.

While not exhaustive, the information below will provide a snapshot of the Administrative Assistant’s work responsibilities:
  • Manage the intake of vendor and client invoices.
  • Compile and reconcile vendor and client invoices.
  • Run and provide reports for RIMG clients on a weekly basis and provide reports to designated individuals internally and externally.
  • Accurately process credit card payments submitted by clients and vendors.
  • Oversee assigned client facing audits and processes. 
  • Conduct and compile customer satisfaction surveys.
  • Maintain stock of common office supplies and first-aid kits.
  • Engage in administrative duties such as creating binders, digitizing paperwork, answering and redirecting calls, drafting emails, granting building access to RIMG guests/visitors in a welcoming manner.
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