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MHCDC and RED’s Asset Manager

Sherwood, OR · Volunteering/Non-Profit

 

MHCDC and RED's Asset Manager - CASA of Oregon

 

This position is classified as Exempt and Full-Time, and reports to the Manufactured Housing Cooperative Development Center Director and is a union position represented by CWA Local 7901.


This position is a Grade 9 with a starting Salary of $54,576.20- $69,083.79

 
ORGANIZATIONAL OVERVIEW
CASA of Oregon began its work more than 30 years ago helping local organizations provide housing for farmworkers and other marginalized populations in primarily rural areas.  CASA is committed to the wellbeing of Oregon’s disadvantaged. CASA’s work culture is inclusive and equitable, builds teams, works collaboratively, makes transparent and shared decisions, and cultivates staff through professional development.

CASA is seeking a motivated, talented, and collaborative individual. Preferred candidates will have a minimum of three years of experience in and knowledge of communications in various formats.  This position will work with the entire organization to ensure our stories are told in an impactful way to a large audience.  

CASA is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status. CASA of Oregon also complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Garrick Harmel at (503)-687-3319 or garrick@casaoforeogn.org.
 
 
EQUITY OVERVIEW
By working alongside community organizations, we are able to build and renovate affordable housing and neighborhood facilities.  We provide programs and resources that increase families’ financial well-being.  We are advocates, organizers and agents for change working throughout the state of Oregon. At CASA, we commit to continually examining our role in both perpetuating and combating institutional racism because we recognize that the communities we partner with face many societal inequities. We recognize the history and ongoing impacts of racism in our country, state and institutions.

We celebrate the identities of all involved with CASA, past and present. We are an organization that strives to respect the race, ethnicity, ancestry, color, size, disability, national origin, age, sexual orientation, gender, gender identity, socioeconomic status, geography, citizenship status, criminal background, religious background, marital status, military status, strengths and differences of all people.

We acknowledge that we will always have room to grow as an organization and as individuals in our understanding of racism and oppression, and commit ourselves to ongoing alignment of our policies and practices to advance racial equity, inclusion and freedom of expression. As organizers, advocates and development consultants, racial equity and inclusion should manifest at all levels of our programs. Through collaboration, we strive to build hope, homes, and financial health to both heal and strengthen our communities.
 

POSITION OVERVIEW
The principal tasks of the Asset Manager are to maintain project and partnership compliance requirements, help provide for the long term health of Resident Owned Cooperatives (ROCs) and of CASA’s small real estate portfolio. This position will work to ensure that all properties and cooperatives maintain a strong financial position; comply with all contractual; statutory and regulatory requirements; timely reporting that is accurate through both internal and external communications. This position serves as the primary contact for cooperative boards, lenders, investors, and regulatory agencies for the purpose of reporting and compliance. This position reports to the MHCDC Director.


RESPONSIBILITES
Manufactured Housing Cooperatives
  • Coordinates with the TA Manager the asset management of the cooperative through monitoring compliance with lender requirements, financing documents, regulatory agreements and other sources of financial, statutory and regulatory reporting requirements, including submission of compliance reporting to investors, lenders, monitoring agencies and other stakeholders.
  • Collaborate with national partners to develop strategies and share lessons learned.
  • Provide appropriate training and direction to the cooperative’s property management company.
  • Ensure compliance with regulatory requirements.
  • Works closely with TA Manager and cooperative board members and the property manager in the creation of annual operating budgets and short and long-term capital improvement plans, the use of replacement reserves and facilitates the reserve fund transfer requests.
  • Review Manufactured Housing portfolio with Technical Assistance providers for refinancing opportunities and strategies for pay off of expiring debt.
  • Work directly with stakeholders and other CASA staff on any modification/restructuring of project debt as necessary.
  • Identify opportunities to retrofit building or MH parks for energy efficiency upgrades; includes analysis of reserves, working to secure grant and financing opportunities, and monitoring as requested.
  • Work with appropriate parties, based on the scale of proposed construction projects, to help facilitate or manage work including development teams, lenders, contractors or vendors.
Real Estate Development Compliance and Reporting
  • Management of a portfolio of LIHTC, USDA RD and HUD financed properties, as well as other similarly rent/income restricted units and properties. Includes providing regulatory oversight of properties and preparation/submission of required reporting.
  • Management of property files, loan documents, partnership agreements, operating manuals, property management plans, tenant files, etc. Ensure protocols for storage and archiving of all documents are met.
  • Provide reports, performance dashboards and other similar materials for use by CASA board and staff, as well as outside stakeholders, as required.
  • Maintain compliance with partnership agreements, financing documents, regulatory agreements and other sources of financial, statutory and regulatory reporting requirements, including submission of compliance reporting to investors, lenders, monitoring agencies and other project stakeholders.
Property Taxes & Insurance
  • Compile resident income data for support of annual tax exemption application.
  • Process insurance certificate requests, and update/maintain project information with the insurance provider.
  • Work with property management staff to implement risk mitigation best practices.
  • Project Files, Property Profiles & Entity Registrations
  • Upkeep and maintenance of project files and deal books, both hard copy and electronic. Includes real estate transaction documents, partnership agreements and other regulatory agreements.
  • Transition property files from the Real Estate Development project manager to Asset Manager prior to lease up and stabilization.
  • Maintain, update and add project information as required across multiple platforms; which includes, member organization platforms and any applicable databases/systems.
  • Assist in setup and maintenance of entity registrations.
  • Coordinate setup and operations for ongoing management at project stabilization.
Property Performance and Condition
  • Monitor of property performance and regularly measure property performance against benchmarks and watch list criteria.
  • Monitor utility performance for negative trending and consumption anomalies.
  • Responsible for the creation of annual building operating budgets for Real Estate Development Projects and for working with cooperative boards on their annual budget.
  • Work with property management to limit expenses as much as possible, and maximize project financial performance.
  • Understand financial and physical property performance and identify issues as they arise; including but not limited to negative financial condition or trending, utility consumption outliers, adequacy of reserve funding, debt coverage ratio compliance, etc. Recommend and implement strategies to correct.
  • If requested, process reserve transfer requests and long term reserve analysis.
Other Responsibilities
  • Maintain effective relationships with community and industry groups, including partners, investors, lenders and regulatory bodies.
  • Facilitate communications and workflow with cross-departmental peers to meet owner obligations and ensure appropriate compliance and regulatory oversight of projects.
  • May be asked to present on Asset Management related topics at CASA Board/Committee meetings, industry support meetings, sponsor and peer member organization conferences, or other.
  • Perform other duties as assigned
 
QUALIFICATIONS
Education: Associates Degree or BA/BS in finance, accounting, business or related field preferred

OR
 
Experience: The applicant has at least three to five years of relevant experience in asset management, preferably working with a nonprofit.

The applicant has a commitment to racial and gender equality and a track record of success of working with communities of color, women, low-income people, rural communities, LGBTQ+ individuals and/or other historically marginalized communities.

Bicultural and/or bilingual is preferred.

Additionally, the candidate should:
  • Knowledge of public and private housing finance programs and related compliance requirements, including HUD, HOME, USDA RD, Section 8, IRS Section 42 and other programs.
  • Strong working knowledge of various software programs, particularly spreadsheets and database programs
  • Experience with utility monitoring software is strongly preferred.
  • Ability to provide financial analysis, cash flow projections and operating budgets for projects; strong understanding of operating pro formas.
  • Ability to understand, and to seek explanation of, complex written regulations from various government agencies.
  • Working experience with Limited Partnership agreements, loan documents, regulatory agreements other legal documents relating to affordable real estate transactions.
  • Strong analytical skills, as well as an understanding of accounting principles.
  • Excellent verbal, written and interpersonal communication and organizational skills.
  • Ability to work with a wide range of entities and people, including government agencies and investors.
  • Ability to practice cultural humility when interacting with co-workers and clients of diverse ethnic, religious, political, and cultural backgrounds and sexual or gender identities, treating everyone with respect and dignity.
  • Ability to prioritize tasks appropriately.
  • Ability to cope with deadline pressures.
  • Ability to work independently and in a team environment.

WORKING ENVIRONMENT
  • Work is in an indoor, office setting and driving to sites at manufactured home parks, project sites and meeting areas throughout the state. (During COVID 19, the work shall be at home until it is safe to return to normal office work).
  • This position requires extensive travel both in state and to training out of state including day and evening work. This position requires a valid Driver’s License and access to personal and reliable transportation. (During COVID 19, this travel will be limited until it is safe for normal travel to occur, however in extreme cases travel to a park may be necessary during COVID).
 
PHYSICAL AND SENSORY CAPABILITY REQUIREMENTS
The following capabilities are required in order to perform the essential functions of this position. Reasonable accommodations that do not create an undue burden on the company are available to address the following requirements.
  • Ability to: stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl;
  • Lift, carry, and place items of up to 25 pounds;
  • Maintain sustained concentration on computer screens;
  • Use keyboards and a variety of computer peripherals;
  • Must be able to drive both day and night and travel to rural areas.
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