Production and Logistics Manager

Location: Portland, Oregon

Seamless - Production and Logistics Manager

Who We Are
Seamless Event Solutions, a full service production company located in Portland, OR, is seeking knowledgeable and motivated candidates for one full-time Production and Logistics Manager position. For more information about our Company, we encourage applicants to view our About Us page at:

What Seamless Events Offers
  • Full-time position with a variable schedule. 
  • Optional and affordable medical, dental, and vision benefits.
  • Competitive hourly rate dependent upon experience.
  • Fun environment where your love for logistics blends with your ability to work well with clients.

Essential Functions
The individual in this position is expected to consistently fulfill the following functions:
  • Manage employees and end-to-end equipment logistics for events, ensuring maximum efficiency and profitability.
  • Manage and provide direction to Warehouse and Audiovisual Technicians including weekly scheduling of activities, assigning to events, and development plans.
  • Collaboration and strategy planning with Management Team and/or VPs, determining short and long-term needs for future events.
  • Establish and maintain PPE schedule for tax reporting.
  • Work with production team to develop and implement process for technician/equipment assignment to events.
  • Act as the primary planner, creative designer, project manager, and point of contact for assigned productions and events.
  • Conduct and effectively lead pre-production phone calls at regular intervals to support open communication with clients; work proactively to address concerns and answer questions.
  • Share client information (needs, questions, and concerns) with sales and marketing as appropriate and in a timely manner
  • Work independently and in conjunction with direct supervisor and other individuals to ensure all event needs are clearly defined and documented.  This can include, but is not limited to, creating new or revising existing documents such as diagrams, event flow sheets, production schedules, and events calendar.
  • Ensure all pre-event and post-production paperwork and administrative tasks are completed in a timely manner. 
  • Establish and maintain strong professional relationships with contractors and stakeholders; communicate existing labor needs and forecast future labor needs. 
  • Ensure that equipment is placed, installed, tested, operated, packed, and appropriately stored pre-and post-event either by doing it oneself or delegating those tasks to others.

Success Profile
To be successful, the individual in this position must be:
  • Prepared:  You have at least three to five years of work experience that involved event planning, staging, and working directly with AV equipment.  You have at least a high school diploma or equivalent. In addition, you must possess a valid CDL and class B driver’s license.
  • Professional: The individual effectively manages stress, behaves in a manner that engenders strong teamwork, appropriately seeks feedback from peers and managers, and dresses appropriately for their position.
  • Company Focused: You put the needs of the business ahead of personal gain, follow all establishes policies and procedures, communicate pertinent information to supervisor and peers in a timely manner, and promote a positive company image.
  • Customer Focused: You listen to and understand customer goals, needs, and concerns and work diligently to meet customer goals, fulfill customer needs, and address customer concerns.
  • Proactive: You seek new tasks and challenges whenever previous work has been completed successfully.
  • Dependable: You are at work when scheduled and use work time for work purposes. If you are not able to come in or will be arriving late, you let the appropriate individuals know in a clear and timely manner.
  • Accountable: You take personal responsibility for the quality and timeliness of work, receive solicited and unsolicited feedback well, and utilize feedback to spur professional growth.
  • Adept at Leading:  The individual provides appropriate support and guidance to their staff, which includes addressing concerns and providing kudos in a timely and professional fashion.
  • Compliance Focused: You follow all safety guidelines, report injuries, and share any safety concerns with the appropriate persons in a timely manner; you ensure all local, state, and federal laws and regulations are adhered to.

Physical and Sensory Capability Requirements
The following capabilities are required to perform the essential functions of this position. Reasonable accommodations that do not create an undue burden on the company are available to address the following requirements:
  • Ability to sit, stand, and walk for prolonged periods of time.
  • Able to reach with arms and hands, climb or balance, stoop, kneel, crouch and/or crawl.
  • Able to lift, carry, and/or place items of up to 50 pounds without assistance and 100 pounds with assistance.
  • Able to maintain sustained concentration on computer screens; use keyboards and a variety of peripherals.
  • Able to identify and differentiate different colors and shades.
  • Able to be around bright lights and loud sounds for prolonged periods of time.
  • Able to communicate in English, both in writing and verbally in person and over the phone.
  • Able to travel within the state and out of the state with stays of up to a week at a time, potentially five times per year.

Sounds amazing! How do I apply?
Click below to access the application and submit a current resume and cover letter.  We’ll reach out to all qualified candidates within two weeks of your application date.
Seamless Event Solutions provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, national origin, age, disability or genetics and is a Drug Free Workplace.
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