Administrative Assistant - Interior Design

Location: Lake Oswego, OR

Renaissance Homes : Administrative Assistant - Interior Design

 
Renaissance Homes is looking for an Administrative Assistant to the Director of Design to join their team. As the Administrative Assistant, you will be support to the Director of Design and assist with the operation of the Design Studio. You will be assisting with client and vendor communication, documentation and upkeep of all home and buyer selections, creating of change orders, correspondence, spreadsheets, special projects, maintains filing system, provides general office support and helps with Design Studio upkeep.

Duties and Responsibilities:

  • Setup and maintain sample libraries in Design Studio.
  • Assist Director of Design in documentation of design appointments.
  • Coordinate Design Appointments in Design Studio.
  • Confirm all appointments via phone or email.
  • Maintain constant flow of information and documentation for Director of Design; including Mark System and distribution of paperwork.
  • Keep Design Studio clean and orderly.
  • Maintain condition of showroom by ensuring that cleaning services have been performed to a satisfactory level.
  • Special projects as needed including assistance with occasional weekend tradeshows, open houses or other promotional events.
  • Create and maintain product manuals.
  • Communication with Renaissance superintendents and in house sales agents on an as needed basis.
  • Assist Director of Design in documenting all policies and procedures.
  • Input all customer selections into Mark System data base for processing; make sure it is distributed to all necessary departments.
  • Run errands including to Renaissance Spec homes and vendor offices (if needed).
  • General administration duties.
  • Other duties as assigned.

Qualifications/ Requirements:

  • Minimum of 2 years experience in administration, office role, or showroom/ Design Studio related experience
  • Understanding of color trends and finished material application will be a valuable asset
  • High attention to detail and ability to type and enter data accurately
  • Knowledge of interior design and understanding of floor plans
  • Must possess great people skills
  • Ability to build rapport with clients, brokers, vendors, and team members.
  • Strong verbal and written communication skills
  • Superior organization skills
  • Must work well under time and deadline pressures
  • Strong computer skills, including proficiency with Microsoft suite and [other software, if any]
  • Must be dependable and prompt

About Renaissance Homes

A builder of choice in Portland, Oregon since 1984 Renaissance Homes specializes in building luxury homes in urban and suburban locations. Innovation is at the heart of every home built by Renaissance. We push the envelope on home design, construction techniques, amenities, style and new products. Renaissance’s is the proud winner of 40 Street of Dreams awards, including 6 Best of Show, more than any other builder, ever.

Our team dynamically pursues excellence, as we believe there is no finish line. We respect and nurture our team and empower each individual to optimize his or her energies, skills and talents.

Benefits

  • Medical and Dental coverage offered and paid at 100% for employee only, options for dependent coverage at employee’s expense
  • Generous Paid Time off and paid Holidays
  • Flexible Spending Accounts (FSA) offered for health and dependent care expenses
  • Employer paid employee Life Insurance and AD&D
  • 401(k) Retirement Plan offered
 
We are proud to be an Equal Employment Opportunity Employer.

Successful employment requires passing pre-employment background check.
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